How I saved hours and hours of time, reduced disturbances and stress level with a simple Gmail lifehack

“For every minute spent in organizing, an hour is earned.”

I’ve been re-reading Getting Things Done by David Allen recently and thinking about other ways to get closer to the “Mind Like Water” state and suddenly I’ve come up with a very simple, but useful lifehack for GMail. It aligns very well with all the recent trends in productivity, time management and lifestyle design set by Tim Ferriss in his Four Hour Workweek and assumes you should minimize all the unnecessary disturbances and batch your typical actions in order to save time.

So, what I did is very simple yet really helpful and I highly recommend you to try the same approach.

1. Create 2 labels in your GMail.

First one is “! once a wk” and another one “! once a mnth”.
The idea is to group all the not so important mail and not to get interrupted every two minutes. It doesn’t necessarily need to be once a month or once a week. Probably once a day and once a week will work better for you. Anyway, you got the basic principle.

2. Create filters for these labels.

For example:

Matches: subject:(“Facebook” OR “Linkedin”)
Do this: Skip Inbox, Apply label “! once a wk

and

Matches: subject:(“Twitter” OR “Microsoft newsletter”)
Do this: Skip Inbox, Apply label “! once a wk

Obviously, “Facebook”, “Linkedin”, “Twitter” and “Microsoft newsletter” are just examples. The point here is to put subjects or email addresses of those letters that you receive from time to time, but don’t need to read/process/reply the same second it’s received. It’s up to you to decide what these letters are, but I’m convinced that absolute majority of the letters fall into this category.

Then, you should tell your Gmail to apply the appropriate label for those letters and skip the inbox.

3. Schedule checks

Put view “once a week mail event and view once a month mail on your Google Calendar (or whatever calendar you’re using), make this event repeat every week/month correspondingly and create an email reminder.

3. Now, the most difficult step to actually practice: do not (do not!) check these two labels any other time than your scheduled time. I know these two labels look so yummy-yummy attractive when the number is more than zero, like in this screenshot (which is BTW the final result), but believe this is the habit worth developing.
gmail-gtd

Putting it all together.

So, if everything is done properly, you will have all the important mail (which is usually 1-10%) in your inbox right away and all the time consuming stuff (social networks, subscriptions, newsletters, etc) that prevents you from doing really important and inspirational things with your life will be held under two labels which are always available. Usually it takes very little time to process it all at once instead of doing it every single time when letter is delivered.

This is pretty much it. Good luck with implementing and improving! Hope, you won’t be spending the time saved in Twitter, but do something that you always wanted to start doing, but didn’t have enough time. And of course, I’m looking forward for your feedback!

How to get Ivy league education online for free: the best internet resources and video courses for distance learning

“I cannot teach anybody anything, I can only make them think.”
~ Socrates

Why even think of educational online courses?

In my opinion, full freedom implies self-improvement and the ability to learn new things every day. And you know what? I don’t really think that joining the university is absolutely the best way to do it.

I guess I’m not the only one here who has a feeling that education in the traditional meaning of this word is dying in the 21st Century. Sounds like a bold statement, but it’s true. Even now, in 2010 amount of the information available for free is unbelievable. And it’s increasing exponentially. If you still have doubts I recommend you to watch this truly amazing video:

I’m not sure about you, but it definitely made me think a lot. Old traditional universities with big names won’t disappear overnight, of course not. Degree is still the best available indicator of credibility, top universities still have an opportunity to provide their students with the wide range of various subjects and classes. The point is if you worry about practical knowledge more than about degree and credits there are some alternatives available for you. Probably, you just don’t have that much time to spend on educating yourself in a traditional way or probably you don’t want to settle down in one place for a few years?

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How can online entrepreneur or a frequent traveler get the most of Evernote internet service (6 tips)

What is important for the entrepreneur who travels around the world? To be totally mobile. And part of being mobile is to have all your information, both business and personal available with you at the any part of the world. Preferably, without carrying anything with you. Well, Evernote lets you get precisely that.

how traveler and online entrepreneur can use and get most of evernote

This is the online service which allows you to store any images and texts (even Microsoft Office documents in the paid version) that you want to use as a reference in future. You can save the data right from the browser by selecting pieces of information and pressing just one button or using the shortcut or you can type something manually. All the notes can be viewed and updated if it’s needed either with the Evernote application or online web-site.

But the most important thing about online storage services like this is that they lower your level of worry. When you know will not lose any information because it’s stored on the server and accessible 24/7 from any place in the world that has the internet.

What makes Evernote even better is that it has a very powerful search engine built-in. It means that even if you upload a picture with text, it will be automatically recognized and transformed to the text format. To make the long story short, this is a priceless tool for me. And if you still don’t have an account I recommend you to get one right now.

So what are the useful lifehacks that can help you get the most of Evernote?

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